GST Invoice Format in Excel, and PDF

GST Invoice Formats in Excel

GST Bill Format
DOWNLOAD
GST Bill Format with Service Charges
DOWNLOAD
GST Bill Format with Discount
DOWNLOAD
GST Bill Format with shipping charges
DOWNLOAD
GST Bill Format with Labour Charges
DOWNLOAD
Without GST Bill Format
DOWNLOAD

Delivery Challan Formats in PDF

GST Bill Format
DOWNLOAD
GST Bill Format with Service Charges
DOWNLOAD
GST Bill Format with Discount
DOWNLOAD
GST Bill Format with shipping charges
DOWNLOAD
GST Bill Format with Labour Charges
DOWNLOAD
Without GST Bill Format
DOWNLOAD

What is GST Invoice?

A GST invoice (also called a GST tax invoice) is a commercial document issued by a seller to a buyer during the sale of taxable goods or services.

It includes important details such as the seller's and buyer's names, addresses, GSTIN (GST Identification Number), invoice number, date of issue, item descriptions, quantity, pricing, and applicable GST rates (CGST, SGST, or IGST).

Businesses registered under GST must issue such invoices for each sale to ensure compliance and allow eligible buyers to claim input tax credit.

Who Should Issue a GST Invoice Template?

A GST-compliant invoice is required if:

  • You are a registered business under GST
  • You're a freelancer or service provider exceeding the exemption limit
  • You sell online via e-commerce platforms
  • You are aTraders, manufacturers, or suppliers of taxable goods and services

Even businesses under the composition scheme must issue a composition invoice, which includes specific legal mentions like “composition taxable person.”

Components of a GST Compliant Invoice

Whether you use invoicing software, an Excel invoice template, or create one manually, your invoice should include the following fields:

Field

Description

Invoice Number

Unique Serial number

Date of Issue

Invoice date

Due Date

Last date of paying the invoice

Supplier Details

Name, Address, GSTIN

Recipient Details

Buyer’s name, address, GSTIN (if registered)

HSN/SAC Code

Code for goods/services

Description of Goods/Services

Products or services sold

Quantity & Unit

For goods – e.g., 10 pcs

Taxable Value

Value before applying GST

CGST, SGST, IGST

Applied as per location-based supply

Total Invoice Amount

Final amount including taxes

Signature and Seal

Digital/physical signature with seal

GP

5400

#

Level 10

Level 11

Level 12

1

56100

67700

78800

2

57800

69700

81200

3

59500

71800

83600

4

61300

74000

86100

5

63100

76200

88700

6

65000

78500

91400

7

67000

80900

94100

8

69000

83300

96900

9

71100

85800

99800

10

73200

88400

102800

11

75400

91100

105900

12

77700

93800

109100

13

80000

96600

112400

14

82400

99500

115800

15

84900

102500

119300

16

87400

105600

122900

17

90000

108800

126600

18

92700

112100

130400

19

95500

115500

134300

20

98400

119000

138300

21

101400

122600

142400

22

104400

126300

146700

23

107500

130100

151100

24

110700

134000

155600

25

114000

138000

160300

26

117400

142100

165100

27

120900

146400

170100

28

124500

150800

175200

29

128200

155300

180500

30

132000

160000

185900

31

136000

164800

191500

32

140100

169700

197200

33

144300

174800

203100

34

148600

180000

209200

35

153100

185400

-

36

157700

191000

-

37

162400

196700

-

38

167300

202600

-

39

172300

208700

-

40

177500

-

-

GP

8700

#

Level 13

Level 13A

Level 14

1

123100

131100

144200

2

126800

135000

148500

3

130600

139100

153000

4

134500

143300

157600

5

138500

147600

162300

6

142700

152000

167200

7

147000

156600

172200

8

151400

161300

177400

9

155900

166100

182700

10

160600

171100

188200

11

165400

176200

193800

12

170400

181500

199600

13

175500

186900

205600

14

180800

192500

211800

15

186200

198300

218200

16

191800

204200

-

17

197600

210300

-

18

203500

216600

-

19

209600

-

-

20

215900

-

-

PB

67000-79000

#

Level 15

Level 16

Level 17

Level 18

1

182200

205400

225000

250000

2

187700

211600

-

-

3

193300

217900

-

-

4

199100

224400

-

-

5

205100

-

-

-

6

211300

-

-

-

7

217600

-

-

-

8

224100

-

-

-

Looking for a ready-made format? You can try a GST invoice format in Excel free download India version that already includes formulas and tax slabs.

Customize the GST Invoice Template

You can make a compliant GST invoice using tools like Excel, Word, PDF editors, or an online invoice generator. Here's what to ensure:

Follow these steps for customization:

  • Add your company’s logo and contact details
  • Mention products or services with quantity and price
  • Use appropriate GST percentages (5%, 12%, etc.)
  • Apply relevant HSN or SAC codes
  • Automate calculations if using Excel
  • Save your file in PDF if you need a shareable format

If you're not charging GST (exempted or unregistered), you can use an invoice format without GST, which excludes tax fields but retains other billing components.

Types of GST Bill You Can Download

Depending on your business needs, here are the different invoice types:

Standard GST Tax Invoice Format

This is the most commonly used tax invoice format in Excel with GST, suitable for general supplies of goods and services.

GST Invoice with Service Charges

Add separate line items for installation, consultation, or handling fees, which are taxable under GST.

GST Invoice with Discounts

Great for businesses offering promotions. Deduct flat or percentage-based discounts from the subtotal before applying GST.

GST Invoice with Shipping Costs

Include delivery, freight, or logistics charges in the total bill. These are also taxed at the same GST rate.

Non GST Invoice Format

Suitable for businesses exempt from GST registration. These invoices omit tax components but still maintain proper documentation.

Download Free Templates (Excel, Word, PDF)

Here’s what you can download:

  • Editable Excel invoice – Built-in formulas and GST calculati
  • Service invoice template – Great for consultants or freelancers
  • PDF invoice format – For quick sharing or print-ready use
  • Template without GST – If you're not registered under GST
  • Pre-built invoice designs – Simple, compliant, and professional

These templates can save you time and ensure you're adhering to the invoicing norms under GST.

FAQs On GST Invoice Formats
Can I issue a GST invoice using Excel?

Yes, many businesses use a GST invoice format in Excel because it’s easy to customize, and you can apply formulas for tax calculation.

What is the best format for service providers?

You can use a GST tax invoice format in Excel or Word with service details, SAC codes, and applicable tax rates.

Where can I download free GST invoice templates?

You can get free GST invoice format in Excel download files on this page, or check out invoice generators for automatic creation.